Let’s supposed that a client appears before you and asks you to make a copy of his (or her) passport and notarize it for him or, supposed that he appears with a copy in hand and suggests that you simply put your seal on the copy. The result of this process will be that the client and custodian of the passport (or driver license) will make a statement about a copy of his ID document and you will notarize his signature on that statement. This article will provide guidance for the majority of notaries public whose states’ notarial laws do not address or allow attesting or certifying copies of documents of any type, or do not cover the subject of making attested or certified copies of driver licenses and passports.īelow are the steps that you should take in order to complete this type of request properly and within your authority. If you live in a state that allows notaries to attest or certify copies of driver licenses and passports, you will find instructions in your notary handbook on how to complete this task. One problem is that notaries in many states cannot make certified or attested copies of any documents because their laws do not give them this authority.Īnother problem is that even if a notary’s state allows him or her to make certified or attested copies of non-recordable documents, few states’ notarial laws address specifically the issue of certifying copies of passports and driver licenses.įlorida allows notaries to “attest” to true and correct copies of these and other types of documents, but notaries in most states do not have this type of specific authority or guidance. Notaries may feel uncertain about this request, and for good reasons. That action does not represent the steps to a proper and valid notarial act. Abracadabra! The clients have notarized copies of their passports! The problem is, however, that act would be 100% invalid it could also get the presiding notary’s commission revoked or suspended.Īs you know, a notary cannot apply his or her seal and signature to documents without notarial language. They believe that they will take their passports or driver licenses to a notary public, who will make a copy and stamp his or her seal on the copy. They don’t care how it gets done they simply know that for reasons that are very important to them, they must have a notary’s seal attached to copies of their passports or driver licenses.Ĭlients in need of such an act wrongly imagine that this would be a very simple procedure. Notary clients commonly request notarized copies of their licenses or passports. Some states or counties doesn't allow wording such as true copy, your notary should be able to work out a closest alternative.Notarizing a Copy of a Passport (or Driver License) Sample acknowledge statement is " Signed and sworn (or affirm) to before me this_day of_, 20_." The Chinese Consulates and Embassy prefer to have both declaration statement and acknowledge statement on the same passport copy: one declaration statement from the passport holder stating it is a true and unaltered copy and sign (using option 3) AND one acknowledge statement from the notary. If your passport copy is to be used in China, please read on. Then sign and date this before the notary. "I declare this is a true, exact and unaltered photocopy of xxxxxx" You may also write this statement on the copy of the document. Notary Public, State of _ My commission expires _ (Name of Notary Typed, Stamped or Printed) (description of document), presented to me by the document’s custodian Year), I certify that the preceding or attached document is a true, exact, complete,Īnd unaltered photocopy from the original document of _ TEAR OFF THIS CERTIFICATE AND ATTACH TO THE COPY OF THE On the face of it, please attach a statement with the following lines: However, if your state law does not permit copy of the document to be notarized The notary should certify copy of a document by writing ‘TRUE COPY’Īnd putting his/her signature, seal and stamp preferably on the copy itself. ID, such as your driver license or passport. How to Obtain a Notarized Copy of Your Documentīring to the notary your original document, a photo copy of it and a valid
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